Free Timesheet Templates for Excel, Google Sheets & PDF
Struggling to keep track of work hours? Whether you're managing a team, freelancing, or just need to track your own time, having the right timesheet template can save you hours of administrative hassle.
We've created professional timesheet templates for every scenario—available as a timesheet template Excel file, Google Sheets timesheet template, and PDF formats. Each template is ready to use, completely free, and designed to make time tracking simple.
What is a Timesheet?
A timesheet is a document that records time spent on work or projects. Whether you use a time tracking spreadsheet or a dedicated template, it's essential for:
- Accurate payroll processing
- Client billing
- Project time management
- Labor cost tracking
- Compliance requirements
Weekly Timesheet Templates
Our most popular format, weekly timesheets provide the perfect balance between detail and convenience. Our time tracking spreadsheet automatically populates the dates when you select your week's start date. Enter your hourly rates and daily hours target, then track your time with ease.
Key Features of the Weekly Timesheet Template
- Automatic date population from selected start date
- Customizable regular and overtime hourly rates
- Simple start/end time and break entry
- Automatic calculation of total hours worked
- Automatic calculation of regular and overtime pay
- Weekly earnings summary
How to Use the Weekly Timesheet Template
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The downloaded template includes two tabs:
- Example tab: Shows a filled-out timesheet for reference
- Blank tab: Your template to customize and use
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Setting up your timesheet:
- Enter your company name and address at the top
- Add your first and last name
- Select your week's start date (this will automatically populate the days)
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Customize your rates and hours:
- Set your target regular hours per day
- Enter your hourly rate
- Set your overtime rate
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Track your time:
- Enter your daily hours worked
- The template automatically calculates:
- Total regular hours
- Total overtime hours
- Weekly earnings
Download the Weekly Timesheet Template
Monthly Timesheet Templates
Monthly timesheets are ideal for businesses that need a broader view of time tracking and payroll calculations. Our monthly template provides a comprehensive overview of hours worked across an entire month, with built-in calculations for regular and overtime hours.
Key Features of the Monthly Timesheet Template
- Full month view with automatic date population
- Daily time tracking with break calculations
- Monthly total hours summary
- Automatic overtime calculations
- Monthly earnings breakdown
- Customizable hourly rates and overtime rules
How to Use the Monthly Timesheet Template
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The template comes with two sheets:
- Sample sheet: Pre-filled example for reference
- Template sheet: Clean sheet ready for your use
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Initial setup:
- Input your company information
- Enter employee details
- Select the month and year (dates will auto-populate)
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Configure your rates:
- Set your standard hourly rate
- Define overtime rate multiplier
- Enter daily hours target
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Daily time tracking:
- Log your start and end times
- Enter break durations
- The template will calculate:
- Daily total hours
- Monthly regular hours
- Monthly overtime hours
- Total monthly earnings
Download the Monthly Timesheet Template
Looking for an Automated Solution?
While templates are a great starting point, modern businesses need a more powerful solution. Try Billable Ninja, the Slack-based time tracking app that helps you:
- Track time directly in Slack with automated reminders
- Generate detailed reports for billing and payroll
- Manage team timesheets and projects in one place
- Get real-time insights into billable vs non-billable hours
- Monitor project profitability automatically
Perfect for agencies, consultants, freelancers and professional service providers who want to maximize billable hours and streamline their time tracking workflow.
Transform your time tracking with Billable Ninja
Track time directly in Slack, automate timesheets, and get real-time insights into project profitability.
Add to SlackNo credit card required