FTE Calculator

Calculate Full-Time Equivalent (FTE) employees to standardize your workforce metrics and make better staffing decisions.

Full-Time Employees

Part-Time Employees

Results

Total FTE
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By using this calculator, you agree to the terms of use described in the FAQ section below.

How It Works

Full-Time Employees

Enter the number of full-time employees and their working hours

Part-Time Employees

Add your part-time employees and their working hours

View Total FTE

See your total Full-Time Equivalent (FTE) calculation instantly

FTE Reference Chart

This chart shows common FTE calculations based on a standard 40-hour work week.

HoursFTEHoursFTE
401.000200.500
390.975190.475
380.950180.450
370.925170.425
360.900160.400
350.875150.375
340.850140.350
330.825130.325
320.800120.300
310.775110.275
300.750100.250
290.72590.225
280.70080.200
270.67570.175
260.65060.150
250.62550.125
240.60040.100
230.57530.075
220.55020.050
210.52510.025

You might be wondering

What is FTE and how is it different from headcount?

Unlike headcount, which simply counts the total number of employees, FTE (Full-Time Equivalent) offers a more precise representation of the workforce by weighting each employee based on their actual worked hours. This provides a standardized way to measure workforce capacity.

How is FTE calculated?

FTE is calculated using this formula:

FTE = (Full-time employees × Full-time hours + Part-time employees × Part-time hours) ÷ Full-time hours

For example:

  • 3 full-time employees working 40 hours/week: 3 × 40 = 120 hours
  • 2 part-time employees working 25 hours/week: 2 × 25 = 50 hours
  • Total = (120 + 50) ÷ 40 = 4.25 FTE

How many hours is 1 FTE in a year?

A standard FTE is typically calculated based on 2,080 hours per year (40 hours × 52 weeks). However, when accounting for common leave entitlements, the actual working hours are usually less. With approximately 4 weeks of annual leave (160 hours) and 10 days of sick leave (80 hours), the adjusted FTE hours would be around 1,840 hours per year.

How can I calculate revenue per FTE?

To calculate revenue per FTE, divide your total annual revenue by the total number of FTEs. For example, if your annual revenue is $1,000,000 and you have 10 FTEs, your revenue per FTE would be $100,000. This metric helps measure workforce productivity and operational efficiency.

What are the common uses of FTE calculations?

FTE calculations are commonly used for:

  • Workforce planning and capacity analysis
  • Budget allocation and payroll management
  • Compliance with labor laws and regulations
  • Employee benefit program administration
  • Performance metrics and productivity analysis

Terms of Use

This calculator is provided for informational and educational purposes only. The results are estimates and should not be relied upon for exact calculations or financial decisions. The actual overtime pay may vary significantly based on your employer's policies, local labor laws, tax regulations, and other factors. We make no guarantees about the accuracy, completeness, or reliability of the calculations. You should consult with your employer, accountant, or legal professional for specific guidance about your situation. By using this calculator, you agree that we are not liable for any damages or losses arising from its use.

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Now that you've calculated your FTEs, take the next step in workforce optimization with our seamless timesheet reporting tool that integrates directly with Slack for effortless time tracking and management

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